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Hull and District Constitution
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2009 updated Constitution
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ESSENTIAL INFORMATION
FOR CLUB SECRETARIES AND TEAM CAPTAINS.
Your team will have three points deducted if they do not fulfil a fixture.
The opposition will be awarded a 9-0 win.
If you can't field a full team, turn up with what you can. Explain on the match card the reasons for this.
If you have 2 pairs the opposition will be given three rubbers, 1 pair the opposition will be given six rubbers.
If you play an ineligible player you will lose any rubbers the team wins in that match.
If you play an unregistered player you will lose all the rubbers that player takes part in.
If a player plays level and mixed doubles on the same evening, all the rubbers from both matches will be awarded to the opposition.
Make sure that you send the match card to the level/mixed doubles secretary within 7 days of a fixture. If not you will lose all the rubbers from that match, i.e. a 7-2 win becomes 0-2, a 5-4 loss becomes a 5-0 loss. The away team are not awarded any rubbers, neither are the home team deducted any points other than those they would have been awarded for winning the match or losing 5-4.
Unregistered player. A player not available to play for that team, i.e A/B/C/D team player playing for lower team, any player playing up for the fourth time.
Ineligible player. A player not registered for your club.
You cannot win a match unless you have a full registered team.
A player can only play up three times for a team, higher than the one they began the season in.
If in doubt contact the relevant match secretary or league secretary.
Rules of the Hull and District Badminton League.
A. CONSTITUTION
1. The association shall be called The Hull and District Badminton League (hereafter called the League).
2. The aim of the League shall be: (a) to promote competitive badminton within Hull and district:
(b) to further the growth of badminton in the area.
3. The laws of the game shall be those of the International Badminton Federation.
4. Membership. A club shall be eligible for membership if:
(a) it is affiliated to the Badminton Association of England;
(b) it is not in debt to the League:
(c) the initial application for membership is approved by the Council:
(d) it has provided a nomination as required by A5.
5. Officers of the league shall be elected at the Annual General Meeting and shall comprise:
Chairman
General Secretary
League Secretary
Treasurer
2 Match Secretaries
Publicity Secretary
Social Secretary
Junior Secretary
In the absence of any nominations to replace any retiring Officers, the Committee will select a Club or Clubs if more than one Officer is required, drawn at random, who have not provided a Committee member in the last three years, and this Club(s) will be asked to provide a nomination to the available post(s). People who volunteer or are chosen will attend a minimum of two committee meetings in addition to the duties outlined under Duties of Officers. Failure to do so will result in that club(s) suspension from the League.
6(a) President - The League my confer the title of President on a member who has given outstanding
service to the League, the honour to be held for a minimum of two years.
6(b)Honorary Life Membership - The League may confer Honorary Life Membership on any member w ho has given outstanding service to the League. Nominations for such Life Membership should be sent to the Secretary by 31st March for approval at the Annual General Meeting.
7 Standing Committees - shall be as follows:
(a) League Committee being the officers.
(b) Council being the League Committee and one named representative (or the appointed proxy) of each club.
8 Meetings
(a) General - meeting. An Annual General Meeting shall be held on the 3rd Monday in May. Any individual from a member club may attend a General Meeting without the right to vote. Those eligible to vote at a General Meeting shall be members of the council (or their appropriate proxy).
(b) Council - meeting. All members shall have the right to vote.
(c) League Committee - meetings.
9 Voting
(a) All elections of officers, committees and delegates shall be by ballot.
(b) Voting on motions at General and Council meetings shall be by card vote.
(c) Voting at other meetings shall be by show of hands unless a request for a ballot receives a majority vote.
(d) Any vote shall be deemed carried if there is a majority in favour of the motion, except for votes on alterations to rules, when two-thirds of the people present entitled to vote must be in favour of the motion.
(e) In the event of the votes cast being equally for and against, the Chairman of the meeting shall have the right to a casting vote.
10. Alterations to rules
(a) Propositions to amend or add to the rules may be debated at a General Meeting only.
(b) Propositions to amend or add to the rules must be sent in writing to the Secretary specifying the rule it is proposed to change and any other rule which would be affected. Propositions for the Annual General Meeting must be received by 1st March and should be signed by a representative of the member club making the proposition. Propositions from the League Committee should be signed by the Chairman.
B. STANDING ORDERS
1. MEETINGS
(a) Notice of meetings - together with agenda shall be issued as follows:
1 General meetings: 28 days prior to the meeting
2 Council meetings: 14 days prior to the meeting
3 League Committee meetings: 14 days prior to the meeting except as required under by-law 6(c).
4 Emergency general meetings: 7 days prior to the meeting.
5 Sub-Committee meetings: 7 days prior to the meeting.
(b) Number of meetings per year
1. There shall be at least 1 General meeting.
2. There shall be a minimum of 2 Council meetings.
3 There shall be a minimum of 5 League Committee meetings.
(c) Quorum for meetings shall be:
1. General meeting: 50% of affiliated clubs rounded up should there be an odd number of clubs.
2. 2. Council meeting 50% of affiliated clubs rounded up should there be an odd number of clubs.
3. Other meetings: 3 people.
(d) Co-option
The League Committee and its sub-committees shall have the power to co-opt members to a meeting: co-opted members shall not have the right to vote.
(e) Vacancies
The League Committee shall have the power to fill any vacancy occurring during the year.
(f) Calling of meetings
1. A General meeting shall be called:
(i) on the requisition of the League Committee:
(ii) on the requisition of 5 member clubs of the League: the requisition must be signed by an official of each member club.
A General meeting shall be held within 56 days of receipt of the requisition.
The Agenda shall specify all motions to be dealt with, and no other business shall be dealt with.
2. A Council meeting shall be called:
(i) on the requisition of the League
(ii) on the requisition of 5 member clubs of the council.
A council meeting shall be held within 28 days of receipt of the requisition.
The Agenda shall specify all motions to be dealt with, and no other business shall be dealt with.
3. League Committee - and its sub-committees shall be called at the request of any three members. Such a meeting shall be held within 21 days of receipt of the request.
4. Emergency general meeting shall be called at the request of any three members of the League Committee. Such a meeting shall be held within 10 days of receipt of the request.
5. ELECTIONS
Officers and President
Nominations shall be made in writing to the Secretary stating name and address of nominee, the proposer and seconder, together with the written consent of the nominee, not later than 31st March.
C. TERMS OF REFERENCE.
1. Annual General Meeting
(a) To receive and, if approved, adopt the Annual Report and the audited Statement of Accounts.
(b) To confirm the Officers and President subject to any ballot which may have been held.
(c) To consider any motions submitted.
(d) To decide upon the membership fee for the following season.
(e) To appoint an auditor.
2. Council
(a) To deal with any matters referred to it by the league Committee.
(b) To deal with applications for membership of the League.
(c) To approve the constitution of the League Divisions.
3. League Committee
(a) To deal with general administration of the League.
(b) To be responsible for approving any expenditure by an Officer.
(c) To be responsible for selecting teams representing the League.
(d) To approve player registrations as necessary.
(e) To consider recommendations of any sub-committee.
(f) To consider complaints and, if necessary, refer cases to an appropriate meeting
(g) To arrange dates of meetings.
(h) To discuss any suggestions for alterations or additions to the rules submitted by the League and formulate a proposal for a General Meeting.
4. General Meeting
(a) To debate any proposals for alterations or additions to the rules of the League.
(b) To debate any motions referred to it by the Council or the League Committee.
DUTIES OF OFFICERS
1 Chairman
(a) Chair any meeting
(b) Be responsible with the Secretary for the issuing of the agenda.
2 General Secretary
(a) Carrying out of League Committee, Council and General meetings decisions.
(b) Minuting of meetings of the League Committee, Council and General Meetings.
(c) Sending of notices and agenda, in consultation with the Chairman, for meetings.
3 Treasurer
(a) Collection of fees.
(b) Payment of accounts.
(c) Care of any investments
(d) Keeping of accurate accounts.
(e) Assistance in drawing up the budget.
(f) Assistance in drawing up an Annual statement of the Accounts.
4 League Secretary
(a) Preparing and issuing the annual fixture programme.
(b) Monitoring and engraving of League trophies.
5 Match Secretaries
(a) Checking of match cards where necessary.
(b) Correct recording of results.
(c) Compilation of League tables.
(d) Notification of results and tables to the Publicity Secretary.
D. BY-LAWS
1. (a) Any club failing to pay its membership at or before the Council meeting dealing with registrations shall have its membership suspended until such fees are paid.
(a) Any club failing to provide a nomination as required by Paragraph A5 shall have the membership of its players suspended.
3. The completed fixture card (in respect of each team) must be returned to the appropriate Match Secretary within 14 days of the Council meeting to arrange fixtures. Failure to comply will result in the loss of points, rubbers, sets etc for all matches played after this date and until the card is returned.
3 (a) Matches should be played on or before the dates shown on the fixture programme: Matches played after the end of the third full week in April will be void. No match to be played on a Sunday, unless by the mutual consent of the teams concerned.
(c) Where a club has two or more teams in a division, the first match with each other must be played before the end of November and the return before the end of February. Failure to comply will result in the loss of points, rubbers, sets etc by both teams.
4 Non-availability of courts is the only permitted reason for the postponement of a match, and at least one week's notice of such postponement should be given to the opposing club, except that, in the event of impossible road conditions, a match may be postponed by the mutual consent of representatives of the clubs concerned, or by an appeal to the League Secretary on the day of the match. The relevant match secretary must be informed of the date of any such re-arranged fixtures, by representatives of both clubs. Failure to do so may result in the match being declared void. The League Committee will be the final arbiter in such matters.
5 For each match an official League Scorecard must be completed by a representative of the home team, countersigned by a representative of the visiting team and received by the appropriate Match Secretary within seven days of the match, excluding public holidays. Clubs failing to comply with this rule shall lose points, rubbers, sets etc. The home team must keep a duplicate copy until the end of the season, signed by a member of the visiting team. A certificate of posting may be obtained from the Post Office and will be accepted as proof of posting. The starting time must be stated on every card and signed by a representative of both teams before commencement of play.
6 (a) In any section (mixed, men's, ladies) clubs must register players for every team. Such registrations must be received by the League Secretary on Form C as in by-law 16(f) (Tuesday before the last Friday in September, except for College teams). The League Committee shall approve such team registrations by the last Friday in September and has the right to refuse the registration of any player.
(b) Form J must be received by the appropriate Match Secretary within 14 days of the Council meeting held to arrange fixtures.
(c) During the season names of additional players or re-registration of existing players to a higher or lower team, must be notified to the appropriate Match Secretary by midnight of the Saturday prior to the next League Committee meeting, which will normally be held on the first Sunday of each month and they will be eligible to play unless notified otherwise by the League Committee. During the course of the season all new registrations require confirmation that the player has been, or is in the process of being, affiliated to Badminton England. For ‘online’ clubs this will be the number allocated when adding the player to their Badminton England membership list and is included on the form required to be printed off and signed by the player. For clubs still using the paper based system it will be necessary to provide League Match Secretaries with photocopies of the ‘New Additions’ form, completed by the player, and the ‘Remittance’ form completed by the club and sent to Badminton England. No player registration or re-registration will be considered after the March meeting.
(d) No player may play for more than one club in any section.
(e) A player may be reserve on three occasions in the men's, ladies and mixed sections (that is play for a team higher than the one for which he/she is registered for, at the start of the season) and an "R" must be placed in the appropriate box on the scorecard.
(f) Any permanent team vacancy occurring during the season must be filled by a new registration. If a player misses 3 consecutive matches in a section, (mixed, mens or ladies) a reason for these absences must be given on the match card or in writing to the committee. The League committee will reserve the right to enforce By law 6f.
7 All teams must play in suitable badminton attire, white dress is preferred but coloured clothing may be worn.
8 (a) League matches commence at 7.00pm or by mutual agreement. All couples should be ready and fit to follow on in the correct order of play. Unfinished and unplayed rubbers can be claimed if at least one pair is not ready to play at the agreed time, subject to the availability of courts. The League Committee shall be the final arbiters on receipt of the completed match card.
(b) All matches shall finish no later than 11.00pm, except where court time is unlimited the visiting team shall have the option to play to a finish if they inform the home team before the start of the match. Each member club must notify the League Secretary on Form A, for inclusion in the handbook, or of any time limit on the availability of their hall.
(c)There must be a minimum of 4 hours court-time available per match.
9 A minimum of 12 new feather shuttles must be available at the home club's expense. A new shuttle should be available for each rubber.
10 (a) A team will comprise of three couples (mixed - 3 men and 3 ladies playing in mixed pairs; men's - 6 men; ladies - 6 ladies) and no couple may be divided to complete the fixture: Ladies teams may be considered for the Men's Divisions. Rubbers not played because of an incomplete team will be forfeited to the opposing team. A team not comprising of three couples will result in the loss of points, rubbers, sets etc except, where there are exceptional extenuating circumstances. The League Committee will be the final arbiter.
(b) No player may represent more than one team in a single evening. In such an event all the rubbers played in by that person will be forfeited to the opposition.
(c) A club playing an ineligible player will forfeit any rubbers, sets, etc scored by the team in that match. An ineligible player is a player who is not registered for that club in that section.
(d) A club knowingly playing an unregistered player must inform the opposition before such a player commences play and place a "U" in the appropriate box. Failure to do so will result in the forfeiture of the match except in extenuating circumstances. The opposing team if they so wish, can play out of turn. An unregistered player is a player who is registered for that club in that section, but is not legitimately available to play as a reserve.
11 A team giving a match to their opponents by default shall be penalised by the deduction of three points for each match given.
12 A team, which has points deducted under by-laws 10 or 11, may be relegated one or more divisions at the end of the season, upon a second offence in the season. The number of divisions to be decided by the Council at the meeting held on the last Friday in September.
13 Rubbers will consist of two games of 21 points (rally points scoring) with a third game in the event of a tie in the first two.
14 (a) In all matches, the home team shall provide the courts at no expense to the visiting team players.
(b) For the purposes of lets, faults, etc, the visiting teams shall adhere to the home club's local rules.
(c) The League shall not be held liable for any damage, losses or injuries incurred before, during or after any of its fixtures or organised events howsoever caused.
15 (a) Points will be awarded as follows:-
3 points for a match won
1 point for 5-4 defeat
1.5 points for a match tied
(b) League positions will be decided on points gained. In the event of a tie on points, the team with the most rubbers gained shall be awarded the highest position. In the event of a tie on rubbers, the final position shall be determined by the difference between sets won and lost.
16 (a) The League shall be organised into sections (mixed, men's and ladies)
(b) A trophy shall be awarded to each division winner.
(c) It shall be the right of winners and runners-up in each division to be promoted to the next higher division and the bottom two teams to be relegated to the next lower division. These rules to apply where there are 8 teams in that division.
The Leagues normal promotion/relegation rules should be applied in all divisions of all leagues unless both the team(s) being relegated and the team(s) being promoted agree to the status quo.
Thus a team (or teams) gaining and wishing for promotion would compel a team (or teams) from the higher division to be relegated. Conversely a team finishing in a relegation position and wishing to be relegated would compel a team to be promoted from the lower division.
(d) In the event of a team(s) withdrawing after the compilation of the division, it shall not be included in division results, but be allocated last place(s) in that division.
(e) A team may apply not to be promoted or relegated, in line with 16c and any team may apply to be included in a higher or lower division (using Form B). Any application must give reasons for the request.
(f) Applications for the league and team registrations should be made to the Secretary on or before the Tuesday preceding the last Friday in September. University and College team registrations must be received by the League Secretary at least two days before their first league match.
(g) A Council meeting will be held on the last Friday in September to discuss applications and a Council Meeting will be held on the following Sunday to arrange fixtures.
May 2009
Last amendments approved at the AGM held in May 2009 and are highlighted in bold type.
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